Privacy Policy

1. Data Controller

The controller of personal data is:

• AI Machine Sp. z o.o.
• Registered address: Korczunkowa 20, 05-503 Głosków, Poland
• Tax ID (NIP): 1231591131
• National Court Register (KRS): 0001203465
• Registry court: District Court for the Capital City of Warsaw, 14th Commercial Division of the National Court Register
• Share capital: PLN 100,000
• Email: info@aimachine.pl
• Phone: +48 736 288 285

2. What Data We Collect and Why

2.1 Contact Form

Through the contact form available at aimachine.pl, we collect the following personal data:

• first and last name
• email address
• company name
• message content

We process this data solely for the purpose of:

• responding to submitted contact or business inquiries,
• taking steps necessary to conclude a contract at the request of the data subject.

3. Legal Basis for Data Processing

We process personal data on the basis of:

• Art. 6(1)(b) GDPR — processing is necessary for the performance of steps at the request of the data subject prior to entering into a contract (for inquiries about our services);
• Art. 6(1)(f) GDPR — the legitimate interest of the controller, consisting in the ability to conduct business correspondence and respond to inquiries.

4. Data Retention Period

Personal data collected through the contact form will be stored for a period of 3 years from the last contact, unless legal provisions require a longer retention period or the conclusion of a contract requires a different period.

After this period, the data will be permanently deleted or anonymized.

5. Rights of the Data Subject

In accordance with the GDPR, you have the following rights:

• Right of access — you may request information about the personal data being processed (Art. 15 GDPR);
• Right to rectification — you may request correction of inaccurate or completion of incomplete data (Art. 16 GDPR);
• Right to erasure — you may request deletion of data in certain cases (Art. 17 GDPR);
• Right to restriction of processing — you may request restriction of data processing (Art. 18 GDPR);
• Right to data portability — you may receive your data in a structured format (Art. 20 GDPR);
• Right to object — you may object at any time to the processing of data based on the legitimate interest of the controller (Art. 21 GDPR);
• Right to withdraw consent — if processing is based on consent, you may withdraw it at any time without affecting the lawfulness of processing carried out before the withdrawal;
• Right to lodge a complaint — you may file a complaint with the supervisory authority: the President of the Personal Data Protection Office (UODO), ul. Stawki 2, 00-193 Warsaw, Poland, www.uodo.gov.pl.

To exercise the above rights, please contact us at: info@aimachine.pl

6. Data Recipients

Personal data may be transferred to the following categories of recipients:

• hosting and technical service providers supporting the website;
• email service providers.

Data is not transferred to third countries outside the European Economic Area, unless this is done on the basis of appropriate legal safeguards required by the GDPR.

7. Changes to the Privacy Policy

We reserve the right to amend this Privacy Policy. Any changes will be published on this page with a new update date. In the event of significant changes, we will notify users by email or through a visible notice on the website.

This Privacy Policy is effective as of March 24, 2026.